Comments help reviewers discuss a passage without changing the document text. Select text or place the insertion point, choose Review > New Comment, type your note and post it. In Word for Windows, Ctrl+Alt+M commonly inserts a new comment; shortcut availability differs by platform and version.
Add comment to Ms Word document
To add new comments to Ms Word document
- Select the text, picture, table or word object
- Go to Review Tab and click New Comment to open the comment dialogue box
- Type your comment
Shortcut to add a comment in Ms Word document
| To do this | Ms Word shortcut (Windows) | Ms Word shortcut (Mac OS) |
|---|---|---|
| Add new comments | “Ctrl + Alt + M” or “Alt, R, C” | Command + Option + A |
Note: Keys separated by + need to be pressed simultaneously while keys separated by , (comma) need to be pressed in succession.
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Comment versus Track Changes
A comment adds a discussion thread, while Track Changes records insertions, deletions and formatting changes. Use comments for questions or feedback and Track Changes for edits that require acceptance or rejection. Modern Word may display comments in a side pane rather than traditional balloons.
Reply, resolve and delete
Use Reply to keep related discussion together. Resolve a thread when the issue has been addressed; resolving is different from deleting the comment. Before distributing a document externally, review comments and tracked changes for sensitive information.
Keyboard shortcut troubleshooting
On Windows try Ctrl+Alt+M; on Mac consult the Review ribbon and Word’s current shortcut list, as key assignments can differ. If the cursor is in a protected document or editing is restricted, commenting may be unavailable. For more review settings, see comment balloon customization.
C P Gupta is a YouTuber and Blogger. He is expert in Microsoft Word, Excel and PowerPoint. His YouTube channel @pickupbrain is very popular and has crossed 9.9 Million Views.